2026 roundup

The best quoting software for UK tradespeople in 2026

We tested the leading UK-focused quoting tools on price, features, client experience, and setup time. Here is how the top five shake out for a solo trader or small team.

Most tradespeople still quote in Word or Excel, email a PDF, and chase the client by text for a week. Modern quoting software replaces that with a one-link quote the client can accept in a tap - and gives you a record of when they opened it. The five tools below are the ones we rate in 2026 for UK trades.

How we picked

UK-first pricing and compliance

Native GBP, VAT handling, Late Payment Act-compliant terms, and a familiar quote-then-invoice flow. No USD conversion, no US-only tax fields.

Total monthly cost at your team size

Not just headline price - what does it actually cost once you add an apprentice, a second tradesperson, or an office admin? Per-user pricing stacks up fast.

Client-facing experience

Does the client get a branded portal to view, accept, and pay - or a PDF they have to dig out of their inbox? The former closes jobs faster and stops chase-up phone tag.

CMA

Our pick

Flat £49/month, client portal built in, UK-first from day one.

Strengths

Single flat price (£49/month) covers the whole business - unlimited users, unlimited quotes, unlimited clients.
Branded client portal included: clients view, accept, and pay quotes without emailing you back.
UK VAT, GBP, Late Payment Act terms, Xero sync - nothing to reconfigure.
Sign up and send your first quote inside 2 minutes, no sales call needed.

Trade-offs

Newer product than Tradify or Powered Now - smaller review count to point to yet.
No mobile app today (mobile web works well, native app is on the 2026 roadmap).

Tarifs: £49/month flat - 14-day free trial, no credit card needed.

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Tradify

Polished, feature-rich, but priced per user.

Strengths

Mature product with a deep feature set for job management beyond quoting.
Strong mobile apps for iOS and Android.
Xero, QuickBooks, and MYOB integrations.

Trade-offs

Priced around £34/month per user - a two-person team already costs more than a CMA flat subscription.
Client communication is PDF-first - no built-in client portal for self-service quote acceptance.
New Zealand-built, so UK-specific workflows (VAT flat-rate, CIS) need manual setup.

Tarifs: From ~£34/month per user - free trial available.

Read the full Tradify comparison →

Powered Now

UK-built, strong on mobile and VAT, but tiered.

Strengths

UK company - VAT, CIS, and MTD handling is tight out of the box.
Very strong native mobile experience for on-site quoting.
Good scheduling and forms features bundled in.

Trade-offs

Tiered pricing with feature paywalls - the client portal and online acceptance sit on higher plans.
Pricing also scales with user count on most tiers.
UI can feel dense for a single-tradesperson business that just wants to send a quote.

Tarifs: Tiered from around £18/month - client portal is a premium-tier feature.

Read the full Powered Now comparison →

YourTradebase

Clean UX, solo-trader focus, limited client portal.

Strengths

One of the simplest UIs on this list - quote-heavy tradespeople get up and running fast.
UK-built with VAT and Stripe/GoCardless baked in.
Reasonable single-user price point.

Trade-offs

Client-facing experience is PDF + web-quote view - no full branded portal with messaging, files, and payment history.
Team plans add per-user cost.
Less active product development in recent years than the top two.

Tarifs: From around £29/month single user - team seats extra.

Read the full YourTradebase comparison →

Workever

Field-service heavy - more than a quoting tool for most trades.

Strengths

Dispatch, route planning, and technician scheduling are first-class.
Customer portal, signatures, and Stripe payments are included.
Good fit for trades with a fleet or dispatch operation.

Trade-offs

Field-service-first product - the quoting workflow is buried inside a much larger tool.
Overkill and pricier than needed for a solo trader or small team whose primary pain point is quotes.
Longer onboarding - expect a demo call and setup time before you send your first quote.

Tarifs: Per-user pricing with setup requirements - sales-led rather than self-service.

Read the full Workever comparison →

Questions fréquemment posées

What should I look for in quoting software for a UK trade business?

Start with UK-first pricing, VAT handling, and Stripe or GoCardless payment support. Then weigh the client-facing experience - a branded portal where the client can view, accept, and pay beats sending a PDF every time. Finally, check what the total monthly cost looks like once you add a second person: per-user pricing can double your bill overnight, while a flat-fee tool stays at one number regardless of team size.

Is free quoting software any good?

Free tools are fine for a one-off quote. For a running trade business they usually lack VAT handling, an accept-online flow, a client record, and any audit trail of who saw what and when. The £29-£49/month a paid tool costs pays itself back the first time a client "never received" the quote and you can prove the link was opened on a Tuesday at 4:17pm.

Can I just use Word or Excel?

You can, and many tradespeople still do. The hidden cost is time: rebuilding a template each job, manually VAT-ing every line, emailing a PDF the client opens once and loses, then chasing by text for a week. Modern quoting software sends a branded, one-link quote the client can accept in a tap, records when they viewed it, and rolls straight into an invoice once approved. Most tradespeople recoup the monthly fee in the first week from time saved on chase-up calls.

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