Overzicht 2026

The best invoicing software for UK tradespeople in 2026

We tested the leading UK-focused invoicing tools on price, VAT and MTD compliance, online payment, and how they hold up once your team grows past one. Here is how the top five rank for a solo trader or small team in 2026.

Most tradespeople invoice in Word or a free template, attach a PDF to an email, and chase the customer by text for two weeks. Modern invoicing software replaces that with a branded invoice the customer can pay online by card, automated polite reminders that fire on day 7 and day 14, and Late Payment Act statutory-interest wording on every overdue chase. The five tools below are the ones we rate in 2026 for UK trades.

Hoe we geselecteerd hebben

UK MTD, VAT, and Late Payment Act compliance

Making Tax Digital filing, native VAT handling (standard rate, 5% reduced, zero-rated), and Late Payment of Commercial Debts (Interest) Act 1998 wording on overdue chases. No US-only tax fields, no USD conversion.

Online payment without a sales call

Does the customer get a pay-by-card link on the invoice itself, or do they have to dig out their cheque book? Stripe or GoCardless built in - not a "talk to sales" add-on - is the difference between a 7-day pay cycle and a 30-day one.

Total monthly cost once you add a second person

Headline price is one number; the bill at 2 or 3 users is another. Per-user pricing on invoicing software stacks up fast as you hire an apprentice or an office admin. Flat-fee tools stay at one number regardless of team size.

Automated polite chases that hold the relationship

Day-7 polite nudge and day-21 named-consequence reminder, both fired without you remembering. The Late Payment Act reference belongs on the day-30 chase only - automated tools that nail this timing settle most invoices before the relationship gets strained.

Nr. 1

CMA

Onze keuze

Flat £49/month, online pay via Stripe baked in, Late Payment Act wording on every overdue chase.

Sterke punten

Single flat £49/month covers unlimited invoices, unlimited customers, unlimited users - the bill never moves when you hire.
Branded customer portal includes pay-by-card on every invoice via Stripe - no extra setup, no sales call.
Automated reminder workflow fires the polite day-7 nudge and the day-21 named-consequence chase; you handle only the day-14 diagnostic and day-30 Late Payment Act mention manually.
UK VAT, GBP, MTD-ready, Xero sync, and Late Payment of Commercial Debts (Interest) Act 1998 statutory-interest wording on overdue chase templates - nothing to reconfigure.

Afwegingen

Nieuwer product dan Tradify of Powered Now - nog minder reviews om naar te wijzen.
No standalone bookkeeping module - pairs with Xero, FreeAgent, or QuickBooks for full accounting.

Prijzen: Vaste £49/maand - 14 dagen gratis proefperiode, geen creditcard nodig.

Start je gratis proefperiode

Nr. 2

Tradify

Strong Xero integration, polished mobile, priced per user.

Sterke punten

Deep Xero, QuickBooks, and MYOB integrations - the invoice flow round-trips with your accountant cleanly.
Strong native mobile apps for iOS and Android - invoice from the van.
Mature feature set covering job-to-invoice flow beyond just billing.

Afwegingen

Prijs rond £34/maand per gebruiker - een tweemansteam kost al meer dan een vast CMA-abonnement.
Customer-pay-online flow relies on PDF + emailed link rather than a branded customer portal.
New Zealand-built, so UK-specific touches (VAT flat-rate, CIS deduction, Late Payment Act wording on chases) need manual setup.

Prijzen: Vanaf ~£34/maand per gebruiker - gratis proefperiode beschikbaar.

Lees de volledige vergelijking met Tradify →

Nr. 3

Powered Now

UK-built, MTD-strong, but online pay sits on premium tiers.

Sterke punten

Brits bedrijf - btw, CIS en MTD zitten direct goed.
Very strong native mobile invoicing for on-site work.
Comprehensive forms, scheduling, and document templates bundled in.

Afwegingen

Tiered pricing with feature paywalls - the customer portal and pay-online flow sit on higher plans.
Pricing also scales with user count on most tiers - the headline £18 figure rises quickly.
UI can feel dense for a sole trader who just wants to send an invoice and get paid.

Prijzen: Tiered from around £18/month - online customer payment is a premium-tier feature.

Lees de volledige vergelijking met Powered Now →

Nr. 4

YourTradebase

Clean UX, Stripe + GoCardless baked in, weaker on team scaling.

Sterke punten

One of the simplest invoicing UIs on this list - solo tradespeople get up and running fast.
Stripe and GoCardless online payment baked in at the base plan.
UK-built with VAT, MTD, and standard chase-up workflows ready.

Afwegingen

Customer-facing experience is PDF + web-invoice view - no branded portal with messaging history alongside the invoice.
Team plans add per-user cost - the flat-per-business pricing point only holds at solo scale.
Minder actieve productontwikkeling in de afgelopen jaren dan de top twee.

Prijzen: Vanaf ongeveer £29/maand voor één gebruiker - extra teamleden komen er bovenop.

Lees de volledige vergelijking met YourTradebase →

Nr. 5

Workever

Field-service heavy - invoicing is one feature among many.

Sterke punten

Customer portal, signatures, and Stripe payments are included in the box.
Dispatch, route planning, and recurring-service contracts are first-class.
Good fit for trades with a fleet, scheduled service contracts, or a dispatch operation.

Afwegingen

Field-service-first product - the invoicing workflow is buried inside a much larger tool.
Overkill and pricier than needed for a solo trader or small team whose primary pain point is getting paid faster.
Longer onboarding - expect a demo call and setup time before you send your first invoice.

Prijzen: Prijs per gebruiker met setup-vereisten - via sales in plaats van zelfservice.

Lees de volledige vergelijking met Workever →

Veelgestelde vragen

What should I look for in invoicing software for a UK trade business?

Five things. UK VAT and MTD compliance out of the box. Online payment baked in (Stripe or GoCardless) so the customer pays by card from the invoice itself. Automated polite reminders at day 7 and day 21 so unpaid invoices chase themselves. Late Payment of Commercial Debts (Interest) Act 1998 wording on the day-30 chase. And flat-fee pricing rather than per-user, because the bill should not double when you hire an apprentice.

Is free invoicing software enough for a UK tradesperson?

For very low volume, yes. For a running trade business, free tools typically lack MTD-compliant VAT handling, online-payment flow, automated chasing, audit trails, and Late Payment Act wording. The £29-£49/month a paid tool costs pays itself back the first time an unpaid invoice settles inside 7 days because an automated nudge fired without you remembering.

Can I just use Xero or QuickBooks for invoicing?

You can - many UK trades do. The trade-off is that accounting software is built for bookkeeping first and trade-customer workflows second. A trade CRM with invoicing handles the customer-facing side better (branded portal, online pay, automated chases, mobile-first invoice creation from the van) and syncs into Xero or QuickBooks at the back end so the accountant still gets clean books. Most trades end up running both - trade CRM for customer-facing, accounting app for the books.

Does invoicing software help me get paid faster?

Yes - measurably. Branded invoices with pay-by-card links typically settle 10-14 days faster than emailed PDFs with bank-transfer-only instructions. Automated day-7 reminders settle around 60% of unpaid invoices within 48 hours of the nudge. And Late Payment Act wording on day-30 chases gets payment within a week in roughly 80% of B2B cases without you ever applying the statutory interest. The combined effect on cash flow is bigger than the monthly fee in almost every UK trade business doing more than 5 invoices a month.

Send your first online-pay invoice today

Sign up, add a customer, and send a branded invoice with a pay-by-card link inside 2 minutes. 14-day free trial, no credit card required.

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